Holmdel Soccer Club

I. NAME

This Club shall be known as the Holmdel Soccer Club, Inc., also referred to as HSC or the Club.

II. PURPOSE

THe purpose of HSC shall be to develop, promote, govern, and provide non-profit, public educational competitive soccer to youth (under the age of 19) participating in travel soccer.

III. AFFILIATION

HSC is a member of the New Jersey State Youth Soccer Association (NJSYSA), the United States Youth Soccer Association (USYSA), and the United States Soccer Federation (USSF).

IV. GOVERNING AUTHORITY

A Board of Directors, an Executive Committee and Founding Members shall govern HSC.

A. THE BOARD OF DIRECTORS

The Board of Directors shall be composed of a President, First Vice President, Secretary, Treasurer, and the immediate past President of the HSC as an ex officio member for a period of one year as well as any Founding Members of the Club.  In addition, each team in good standing shall elect one director and an alternate.

The Board of Directors may create subcommittees of the Board.

SECTION II

The Board of Directors shall be responsible for and have the sole authority for:

a)  Enforcing and interpreting the Constitution, By-Laws, and Rules and Regulations;

b)  Adopting Rules and Regulations for the administration of HSC, the games and competitions sponsored by HSC;

c)  Approving applications for teams;

d)  The creation of new divisions and regions as situations and circumstances warrant;

e)  Adopting temporary rules and/or regulations for specific cases or circumstances not provided for in the By-Laws, or policies, and Rules and Regulations, which are deemed necessary by the Board of Directors to carry out objectives of HSC;

f)   Approving the appointments of committees; and

g)  Approving the annual budget.

SECTION III – MEETINGS

The Board of Directors shall meet at least four (4) times annually, one of which such meetings shall be the Annual General meeting.  The Board of Directors may meet at such other times when the President deems there is a need for a meeting, when the President is instructed by at least 50% of the Board of Directors to call a meeting, or when the Executive Committee calls for a meeting.  Subcommittees of the Board may meet at the call of the President, or when the President is instructed by at least 30% of the members of the subcommittee.

Annual General Meeting:

The Annual General Meeting of HSC shall take place in June of each year, at a specific time, date and location to be established by the Board of Directors, who shall give notice of the date, time and location of the Annual General Meeting to the Teams in good standing not fewer than fifteen (15) days prior to the Annual General Meeting.

Other Club Meetings:

Other meetings of the Club may be called, upon fourteen (14) days notice, from time-to-time, as the Board of Directors or the Executive Committee may deem appropriate and necessary.  The Board or the Executive Committee, depending upon which organization called the meeting, shall provide to the Directors such notice of these meetings as is practicable.

Any notice required by this Constitution and By-Laws may be made by regular mail or electronically (e.g. via e-mail or via web page, etc.)

Voting at Meetings:

At any meeting of the Board of Directors, each elected position of the Board, the immediate Past President of HSC during the period of the immediate Past President’ s ex officio position on the Board as well as any Founding Member shall be entitled to one vote with respect to any business that comes before the Board.  All other ex officio members of the Board, an individual on a committee but not a director, shall be entitled to vote only on matters directly after affecting the responsibilities (e.g., matters concerning the ex officio’s committee) of their committee.

Minutes:

Unapproved minutes of Board shall be distributed within ten (10) days of the meeting to which the minutes relate.

A. THE EXECUTIVE COMMITTEE

The Executive Committee shall be composed of the President, First Vice President, Secretary, Treasurer, Founding Members and the immediate past President of the HSC as an ex officio member for a period of one year.

SECTION II – MEETINGS

The Executive Committee shall meet at least Two (2) times annually, whenever the President deems a meeting necessary, or whenever the President is instructed by at least two members of the Executive Committee to call a meeting.

Unapproved minutes of the Board and Executive Committee minutes shall be distributed within ten (10) days of the meeting to which the minutes relate.

SECTION III – VOTING

At any meeting of the Executive Committee, each elected position of the Executive Committee, Founding Members and the immediate Past President of HSC during the period of the immediate Past President’s ex officio position on the Executive Committee shall be entitled to one vote with respect to any business.  All other ex officio members of the Board shall be entitled to one vote only on matters directly affecting the responsibilities (e.g., matters concerning the ex officio’s committee) of that individual.

V. AMENDMENTS TO CONSTITUTION

Amendments to the Constitution may be approved only at the Annual General Meeting or a special meeting called by the President on behalf of the Executive Committee or Board of Directors.

SECTION II – INTRODUCTION OF AMENDMENTS

Any proposed amendment must be received by the Secretary in writing no later than forty-five (45) days prior to the Annual General Meeting.  The Secretary shall cause to be sent to the Directors copies of the proposed amendments no fewer than thirty (30) days prior to the Annual General Meeting.

SECTION III – APPROVAL OF AMENDMENTS

The approval of any proposed amendment to the Constitution shall require an affirmative vote of sixty-six and two-thirds percent (66-2/3%) of the votes cast.

Approved amendments shall become effective at the adjournment of the Annual General Meeting or Special meeting as the case may be.